Information Collection:

a. Personal Information: We may collect personal information, such as your name, email address, contact number, and professional details when you voluntarily provide it through registration forms or when contacting us.

b. Non-Personal Information: We may automatically collect non-personal information, such as your IP address, browser type, operating system, and website usage data through cookies or other tracking technologies.

Identity Verification and Event Security:

a. Government-Issued Identification: To support participant verification, accreditation, access control, and event security, international participants are required to submit a clear copy of a valid passport or other government-issued identification document, as specified by the CAFEO 44 Organizing Committee, during registration.

b. Information Collected: We may collect information contained in the submitted identification document, including the participant’s full name, nationality, date of birth, photograph, identification or passport number, and document validity period. We will collect and process only the information reasonably necessary for the purposes described in this Privacy Policy.

c. Purpose of Processing: Identification documents and related personal information will be used solely to verify the participant’s identity and registration eligibility; issue accreditation, identification cards, and event credentials; manage access to CAFEO 44 venues and activities; support participant safety and event security; and comply with applicable laws and lawful directions or requests from competent authorities.

d. Limited Disclosure: Identification documents may be accessed or disclosed only on a need-to-know basis to authorized members of the CAFEO 44 Organizing Committee, registration and security service providers bound by confidentiality and data-protection obligations, authorized venue security personnel, and competent public authorities where required or permitted by applicable law. We will not sell identification information or use it for unrelated advertising or marketing purposes.

e. Security and Retention: We will implement reasonable technical and organizational safeguards to protect identification documents against unauthorized access, use, disclosure, alteration, loss, or destruction. Identification documents will be retained only for as long as reasonably necessary to fulfil the purposes described above or comply with applicable legal obligations. Once no longer required, the documents will be securely deleted, destroyed, or anonymized in accordance with applicable law.

f. Registration Requirement: Submission of the required identification document is a condition for completing the registration and accreditation of international participants. Failure to provide the required document may result in the participant being unable to complete registration, obtain event credentials, or access CAFEO 44 venues.

Information Use:

a. Personal Information: We may use your personal information to communicate with you, provide services or information you request, process registrations, and improve our website and services.

b. Non-Personal Information: We may use non-personal information to analyze trends, administer the website, gather demographic information, and optimize user experience.

Information Protection:

We employ reasonable security measures to safeguard your personal information against unauthorized access, disclosure, alteration, or destruction. However, please note that no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

Information Disclosure:

a. Third-Party Service Providers: We may engage trusted third-party service providers to assist us in operating our website and delivering services. These providers are obligated to maintain the confidentiality and security of the information they process on our behalf.

b. Legal Requirements: We may disclose your personal information if required to do so by law or in response to a valid legal request, such as a court order, government investigation, or as necessary to protect our rights, property, or safety.

Third-Party Links:

Our website may contain links to third-party websites. Please note that we have no control over the privacy practices or content of these websites. We encourage you to review the privacy policies of any third-party sites you visit.

Children's Privacy:

Our website is not directed towards individuals under the age of 16. We do not knowingly collect personal information from children. If you believe we have inadvertently collected personal information from a child, please contact us, and we will take appropriate steps to remove the information from our records.

Updates to the Privacy Policy:

We reserve the right to update this Privacy Policy from time to time. Any changes will be effective when we post the revised policy on our website. We encourage you to review this policy periodically for any updates.

Contact Us:

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at the provided contact information on our website.

This Privacy Policy was last updated on 31 August 2026.